Powell Industries, Inc. Project Management Coordinator in Canton, Ohio
Project Coordinator is accountable for providing support to the Project Team in coordinating, planning, and monitoring projects from conception through implementation. He/she will assist in the coordination of all aspects of projects including, but not limited to, order review, order entry, scheduling, budget management, agreements and funding, purchasing, expediting, change management, invoicing, collections, monitoring, reporting, shortages, problem reports, and post-sales services.
Implements best practices in project coordination including, but not limited to, schedule management, integrated change control and acquisition management.
Coordinates project activities from initiation through post-sales shipment on various projects, as assigned.
Under the guidance of Project Manager, creates purchase order requisitions and monitors buyouts material. Follows up with purchasing to assist in tracking major buyout material and shortages.
Assists Project Managers retrieving proper supporting documentation for invoicing purposes. Generates project invoicing and tracks invoice payment status.
Assists in developing, preparing, analyzing the budget.
Assists Project Managers in the drafting and issuance of change orders, budgets and preliminary schedules.
Coordinates with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special project reporting requests.
Coordinates the preparation of external and internal reports through collecting, analyzing and summarizing information from departments.
Assists in producing, maintaining and monitoring project schedules.
Assists in compiling project costs and schedule status reports.
Prepares reports including forecast reports, budget status, and other management related reports.
Assists management in tracking and monitoring KPIs.
Assists with record keeping and project document maintenance.
Plans and coordinates project scheduling, budgeting, and administrative tasks.
Supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.
Takes meeting minutes and action items during meetings and performs basic follow-up.
Assists with coordination, documentation development, and monitoring of project logistics and shipments.
Minimum of two years of experience as a project team member or related position.
High school diploma required; Associate’s or Bachelor’s degree in Business Administration or Engineering is preferred plus.
Requires strong communication skills to effectively interface and coordinate activities with company executives, employees and customers.
Knowledge of project planning, fiscal planning, and contract management preferred.
Able to manage multiple priorities and projects.
Strong organizational and time management skills.
Excellent written and oral communication skills.
Demonstrated working knowledge of MS Office.
Experience with Adobe Pro, Primavera, Microsoft Projects, and Oracle Preferred.
The employee typically performs duties in a normal office environment. There will be some work in a manufacturing environment and exposure to the elements of our factory. Additionally there may be some work performed in the field with exposure to construction sites or active customer facilities.
It is the policy of Powell Industries to promote safe working conditions for ALL employees, to make available where necessary special equipment to protect employees against specific hazards, to reduce accidents through prevention programs and to establish rules that are designed for the safety of all. It is the responsibility of each employee to adhere to this policy, as well as to observe all safety practices and exercise every precaution for the safety of accidents.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly required to use hands to touch, hold, handle, or feel.
Frequently required to stand; walk; sit; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear.
Must occasionally lift and/or move up to 65 pounds.
Maintaining body equilibrium and agility to prevent falling when walking, standing, crouching, ascending or descending stairs.
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